How to File a Confirmation Statement

Before reading this, we recommend that you read our guidance article on what is a confirmation statement.

If you run a limited company in the UK, one of your core responsibilities is filing a confirmation statement each year with Companies House. This filing confirms that your company’s key details are accurate and up to date on the public register. Even if there have been no changes to your company structure or operations, the confirmation statement is still legally required.

Filing your confirmation statement accurately and on time is vital for keeping your company in good standing with Companies House. But if your business has changed its share structure, appointed new directors or needs to update its SIC code, the filing can quickly become more complex. Our limited company accountants offer full support with confirmation statements and all related company secretarial tasks. We will review your records, prepare any required updates, and handle the filing for you to ensure your company remains fully compliant with no stress or delays.

In this article, we explain how to file a confirmation statement step by step, what information it includes, and how to avoid common mistakes that could lead to non-compliance.

What Is a Confirmation Statement?

A confirmation statement is a mandatory filing that confirms your company’s details with Companies House. It replaced the annual return and must be filed at least once every 12 months. The statement confirms that the following are correct:

• Registered office address

• Directors and secretary details

• People with significant control (PSCs)

• Shareholders and shareholdings

• SIC codes (describing your company’s business activities)

• Statement of capital (if applicable)

If any of this information has changed, you must update it before or during the confirmation statement filing.

When Is It Due?

Your confirmation statement is due within 14 days after the end of your review period. This period is 12 months from either the date of incorporation or the date you last filed a confirmation statement. You can file earlier if needed.

Example:

• Company incorporated on 1 May 2023

• Review period ends on 30 April 2024

• Deadline to file: 14 May 2024

Failing to file on time can result in penalties and potential strike-off.

How to File a Confirmation Statement

Step 1: Log in to Companies House WebFiling

Visit the Companies House website and log in using your company’s authentication code. If you do not have this code, you can request a new one by post.

Step 2: Review Company Details

The system will show the current company details held on the register. You will be prompted to confirm or update the following:

• Registered office

• Directors and their service addresses

• PSCs

• Shareholders

• SIC codes

Step 3: Make Any Necessary Updates

If changes are needed, you can submit the relevant forms before completing the confirmation statement. For example:

• AD01 to change the registered office

• AP01 to appoint a director

• PSC01 to update PSC information

• SH01 if shares have been issued

Step 4: Submit the Statement

Once all details are correct, complete the confirmation statement and submit the filing. You will need to pay a £13 fee online (or £40 if filing by post).

What If Nothing Has Changed?

If there are no changes to report, you still need to submit the statement confirming that the information is correct. Filing a confirmation statement with no changes is often quicker and can be done in a few minutes through WebFiling.

Can You File More Than Once a Year?

Yes. You can file a confirmation statement at any time, and as often as needed. This is useful if you want to update shareholder information or SIC codes before your next annual deadline. However, you only need to pay the filing fee once per year, regardless of how many statements you submit during the same review period.

Final Thoughts

Filing a confirmation statement is a straightforward but essential part of running a limited company. Keeping your details up to date with Companies House helps maintain your company’s legal status and supports trust with banks, suppliers, and customers. If you are unsure how to file or need to correct previous entries, working with a qualified accountant can help avoid delays and errors.

For smaller companies and sole directors, the confirmation statement often feels like just another admin task to remember. But missing the deadline or entering incorrect details could lead to fines or even the company being struck off. That is why our small company accountant service includes proactive reminders and complete filing support. Whether your business is trading actively or operating as a dormant company, we make sure your confirmation statement is submitted properly, your records are up to date, and you stay compliant all year round.

Unsure what to file, when to file it or how to stay compliant? Our Companies House Help hub walks you through it all.

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