How to Add Bank Details to Xero Invoice

When sending an invoice through Xero, including your business bank account details is essential if you want to be paid by bank transfer. Without this information, customers may delay payment or contact you to ask for the correct account, creating unnecessary friction.

Adding your bank details to Xero invoices is a simple task, but it’s often overlooked during setup. Once added, the information can appear on every invoice, either as a payment instruction or within the footer. This article explains how to add bank details to your invoice templates in Xero, how to format the information professionally and how to check it is displaying correctly.

Why bank details matter

Bank transfers remain one of the most common payment methods for UK businesses. Many customers prefer to pay invoices via BACS or Faster Payments, especially when larger sums are involved. If your invoice does not clearly state how and where to send the payment, you risk delays or missed payments.

By adding your bank name, sort code and account number to your invoice, you reduce confusion and improve the chance of being paid promptly. It also gives your invoice a more complete and professional appearance.

Step-by-step: Adding bank details in Xero

To include bank details on your invoices, you will need to update your invoice template using the custom form styles feature. Here’s how to do it in Xero:

1. Log into Xero and go to Settings
   Click the gear icon in the top-right corner of your dashboard and select “Invoice settings” or “Custom form styles” under the “Features” heading.

2. Choose or create a template
   You can either edit your default invoice template or create a new one by selecting “New Style” and choosing “Invoice.” Name the template something recognisable if you plan to create different versions.

3. Add bank details in the payment section or footer
   Select the “Content” tab within the form editor. Then scroll down to the Footer section of the template. This is the most common and professional place to include bank details.

In the footer text box, add your preferred payment instructions. For example:

Please make payment to: HSBC
Account Name: Greenfield Services Ltd
Sort Code: 12-34-56
Account Number: 12345678

You can also include your IBAN and SWIFT code if you accept international payments.

1. Save the changes and test the layout
   Use the “Preview” option to see how the bank details will appear on your invoice. Make sure the formatting is clean and easy to read. Once satisfied, click “Done” to save the template.

Applying your new invoice template

When sending invoices in Xero, you can select the customised template from the “Options” dropdown at the bottom of the invoice screen. If you only use one version, you can set your new template as the default, so the correct layout applies automatically.

This ensures your bank details are included on every invoice, without the need to add them manually each time.

Best practices when displaying bank information

Be concise and clear. Avoid long paragraphs and make the payment section stand out with spacing or a label like “Bank Details” or “Payment Information.” Only include one set of bank details to avoid confusion.

Double-check that all account details are correct. A small error in a sort code or account number can result in delayed or misdirected payments, which could affect your cash flow.

If you have multiple bank accounts for different currencies or regions, consider using different invoice templates for each type of customer. This helps keep things organised and prevents errors.

Final thoughts

Adding your bank details to a Xero invoice is a small task with a big impact. It makes payment easier for your customers, improves your professionalism and reduces the chance of errors or delays.

By editing your invoice template through the Custom Form Styles section in Xero, you can ensure your bank details appear consistently across all outgoing invoices. Taking five minutes to set this up properly can save hours of chasing payments later.