How Much Is QuickBooks

QuickBooks is one of the most popular accounting software platforms for small and medium-sized businesses. Developed by Intuit, it offers a range of plans tailored to different business needs, from sole traders and freelancers to limited companies and VAT-registered organisations.

The price you pay for QuickBooks depends on which version you choose, whether you opt for monthly or annual billing, and any promotions or discounts available at the time of sign-up. In the UK, QuickBooks focuses primarily on its cloud-based product, QuickBooks Online, although some users still use the desktop version or additional modules like payroll.

This article outlines the current pricing for QuickBooks in the UK, what is included in each plan and how to decide which one is right for your business.

QuickBooks Online pricing (UK)

QuickBooks Online is sold on a subscription basis with monthly payments. As of 2024, the standard UK pricing is as follows:

Simple Start – £14/month
This plan is designed for sole traders or very small businesses. It includes income and expense tracking, invoicing, tax estimations and support for Making Tax Digital. It supports only one user and one accountant.

Essentials – £26/month
Suitable for slightly larger businesses or those with staff. It adds support for managing bills and payments, handling multiple currencies and tracking time. It allows up to three users plus one accountant.

Plus – £36/month
Ideal for growing businesses. It includes all Essentials features plus inventory tracking, project profitability and budget creation. It supports up to five users and one accountant.

Advanced – £70/month
This plan is designed for larger businesses with complex accounting needs. It includes premium support, workflow automation, detailed reporting tools and enhanced user permissions. It supports up to 25 users.

These prices do not include VAT, and QuickBooks often runs promotional offers with 50 percent off for the first three months. Annual payment plans may also offer additional discounts.

Add-ons and extras

QuickBooks also offers optional services that come with additional costs.

QuickBooks Payroll
Starts from £4/month plus £1 per employee. It includes RTI submissions to HMRC, payslip generation, pension auto-enrolment and more. The advanced payroll version has more HR features and costs slightly more.

QuickBooks Payments
Lets you accept card payments and bank transfers through invoices. There is no monthly fee, but transaction charges apply — typically around 1.4 to 2.9 percent depending on the payment method.

Mileage Tracking
This feature is included in most plans and available via the mobile app, making it easier to claim mileage expenses for business travel.

Time Tracking
Time tracking is included in the Essentials and higher plans, but more advanced features can be added through integrations with apps like QuickBooks Time, which may have separate fees.

Is QuickBooks worth the cost?

For many small and medium-sized businesses, QuickBooks offers excellent value. The automation of tasks like bank reconciliation, invoice chasing and VAT submission can save hours of admin every month. It also improves accuracy and helps businesses stay compliant with HMRC rules.

That said, not every business needs all the features offered. A sole trader might find the Simple Start plan more than sufficient, while a growing company with multiple team members may get better value from the Plus or Advanced plan.

It is also worth considering how much you currently spend on bookkeeping or accountancy fees. Using QuickBooks could reduce these costs by making your records easier for your accountant to work with.

Final thoughts

QuickBooks offers a flexible pricing structure with plans to suit a wide range of business types and sizes. Whether you are a freelancer managing your own books or a multi-user business looking to improve financial reporting, there is a plan to suit your needs.

Prices range from £14 to £70 per month (plus VAT), with optional add-ons for payroll and payments. Promotions and discounts are frequently available, so it is worth checking the QuickBooks UK website or speaking to a certified QuickBooks ProAdvisor before signing up.